Duty Info for New Members

Welcome Aboard............

...and now the good news ....DUTIES!


Getting Involved

On a typical race day Sunday for example, there are usually 5 duty jobs to fill:

  1. Duty Officer & Assist DO on the committee boat
  2. Boat Officer and Assist Boat Officer in a rescue boat.
  3. Shore Duty /Galley (Food only on special events for 2021)

This link is to the editable version of DutyMan. You will need your DutyMan password to login and input your duties. Your welcome email will have access details. After initial login your computer may remember you and allow direct access.


Are you a new member?

Ruth, our Membership Secretary, will let me know you have joined. You will then be sent a welcome email with your password. This will then allow you to input your duties directly on to the rota.

Do try to do a duty day as soon as possible - it will enable you to get to know us, and us to know you, a bit better.

If you are new to sailing I would expect you to go for Assist Boat Officer, Assist Duty Officer or Shore Duty. A bit more detail of what is involved are at the bottom of this page,

There is no duty reduction discount for new members who join later in the year. HOWEVER..........in the very unlikely event that all the roles that you can do, are filled - that’s not your fault and your duty obligation is suspended. People regularly swap or cannot do duties at the last minute, in which case ...keep looking.

Are you Adult Male? If so, please do not book duty dates without consulting your wife/mistress/girlfriend/boyfriend or your mother. These higher authorities will have better knowledge about suitable dates, for example, Anniversary's/Mothers Day/Fathers Day/dogs birthday/your birthday etc.

Note: You are NOT a member of HSC until you have signed up for duties – no boat storage, no voting at the AGM, no sending your children to training sessions and definitely NO SAILING OR PADDLEBOARDING!

Two email reminders of your upcoming duties are sent to you. One, 7 days before the date and another one 1 day before. Please follow the links on the email to check our Safety Notices

Watch out! Some of the jobs mentioned on the DutyMan rota DO NOT COUNT AS A DUTY DATE! These are marked 'extra duty' and include positions to be filled on our OPEN DAY as well as YOUTH WEEK and YOUTH COACHING (safety boat). As a member of Hollowell Sailing Club we expect you to volunteer for some of these extra duties.

I am often down at the club and sail nearly every Sunday, please do try and meet up with me.

If you have any query at all, send an email to me the Duty Coordinator DutyMan@hollowellsc.org.uk

Stewart Elder

Duty News

SHORE DUTY UPDATE - As from June 2021 the position of SHORE DUTY has been removed from the Dutyman Rota. This is to give priority to filling the more important positions out on the water.

I recognise that not all our members are able to do a duty on the water (Assist Duty Officer or Assist Boat Officer). If this applies to you, choose your dates and send them to me and I will add the position of SHORE DUTY to the rota with your name against it. Shore duties are available Thursday evenings, Saturday PM and all day Sunday.
Stewart DutyMan@hollowellsc.org.uk


Hollowell Sailing Club, like an increasing number of clubs in the UK use an online DutyMan system to simplify the management of duties. The system provides HSC members with their own individual password and login ID enabling them to: - confirm that they will attend for a duty - volunteer for additional vacant duties - offer to swap with a member - request a duty swap etc.
New members are emailed their login name and a password when I first load their details onto the DutyMan server. Thereafter, you can change the password via the Password menu of the main roster page. All this will work PROVIDED the database has the email address with which you initially registered.
DutyMan receives several requests a season from people who have forgotten their login details. The fact that there is a link immediately adjacent to the login fields clearly labelled Don't know name or password?
The Don't know name or password? link leads to a page where people enter their email address. DutyMan looks up the address and resends the Welcome Message to it. Clearly this mechanism does not work if DutyMan can't recognise your original email address, possibly because you have changed your address and omitted to tell me or the DutyMan system!
Every email to you from DutyMan includes a personalised quick login link. All you need do is click this link and they will be in DutyMan without the need to login at all.
Single members & young adult (a person between 18 and 24) do 2 full days.
Family membership do 4 full days (per family).
Social Members - no duties required but if they would like to volunteer then please do!
Accompanying non-sailing adult if the adult does not sail then they may join as an Accompanying Adult Member. They are obliged to do one duty day, may take part in related training courses and are entitled to normal social membership benefits. All Social Membership rights and responsibilities apply.
Sunday’s count as one full day. Saturday’s, Tuesday’s and Thursday’s are mostly half-days - but not ALL, some Open Meetings are held on Saturdays so if the start time is 09.00 then it is a full day. Note that - training days, work parties, junior training, junior week, etc, I am afraid, do not count. Some of these events however, do require rescue cover and if you are available it would be a great way to increase your experience on the rescue boat. If you offer to do a duty on a race day (say, someone fails to turn up), the system will allow you to enter that day as a duty.
Firstly, look for a swap where there is a 'position vacant'. If that date suits you better, then simply follow the swap instructions ie cancel your duty and rebook. If no suitable dates, next look for a date where others have ticked 'Swap or volunteer wanted'. This will automatically send an email to that person and they will respond if they can accept the swap. The same applies if you cannot find a suitable vacant date - mark the line as swap wanted and hopefully someone will contact you.

What jobs can I do?


Duty Officer

In-charge of club on the day and runs the race meeting. Duty Officers have overall responsibility for safety and the organisation of the sailing at Hollowell. Prospective DO's are established members and trained 'Race Officers'.

  1. Can open and secure the club premises
  2. Trained in race management
  3. Aware of the Club Rules
More about Duty Officer →

Tuesday Duty Officer

In-charge of club during social sailing (usually Tuesday’s). Duty Officers have overall responsibility for safety and the organisation of the sailing at Hollowell. A comprehensive duty officers’ guide is available giving details of how to open up/close the premises as well as key security. Please apply to Mike Pipes or Stewart Elder for a copy.

By prior arrangement with Mike Pipes or Stewart Elder, either can give a member a 1/2 hour’s session on locking up and alarm setting etc. You then get an ‘authorised’ Duty Officer (non-race) badge to wear!

  1. Can open and secure the club premises
  2. Has Powerboat Level Two.
  3. Aware of the Club Rules
More about Duty Officer →
Tues DO


Assist Duty Officer

Firstly, what it’s not, despite the title you are not second in charge! ADO's will work under the direct supervision of the Duty Officer they do not require any special qualifications or training. The main task is to record sail numbers as they complete laps and record the finishing order and times. You will be expected to assist in entering the results on to the computer. Additional jobs include working the flags for the start sequence.



  1. Relatively agile, please.
  2. Can read & write / Use a clipboard
More about Duties →

Boat Officer

Responsible for the rescue boat and for the rescue and recovery of sailors. Boat Officers will work with the Duty Officer, they are responsible for the safe handling of the rescue boats. Rescue crews should check all capsized boats, and keep a good watch over the fleet.
A number of requirements are necessary:- If the driver is aged between 14 and 16 years they must hold a minimum RYA Powerboat Level 2 qualification, the crew must hold a minimum RYA Powerboat Level 2 and be aged 24 years or more.
BOs and ABOs must be physically able to assist someone out of the water and into the rescue boat. Please come dressed to cope with entering the water


  1. Has Powerboat level 2
  2. Desirable to have RYA Safety Boat qualification
  3. IMPORTANT - be physically fit.
  4. Aware of the Club Rules
More about Boat Officer →


Assist Boat Officer

Works with the Boat Officer. Observation of the sailing area, helps with rescues. No pre-knowledge or training is required, provided they meet the criteria re ages (see BO panel). Given the right conditions and in company with an experienced Boat Officer ABO’s should be able to take the helm of the powerboat.

BOs and ABOs must be physically able to assist someone out of the water and into the rescue boat. Please come dressed to cope with entering the water



  1. IMPORTANT - must be physically fit.
  2. Remember - come appropriately dressed for the expected weather!
More about Duties →


Catering - Sundays, Thursday’s & Open meetings. You will be contacted in the week leading up to the duty and arrangements will be made with you. View this link for more information. This can be a hard job as some Sunday's and Open meetings 40-50 meals are served. It is always something very simple - pasta and salad, baked potato etc. On some Sundays (Youth Training, for example) and at Open Meetings there will be two positions for the Galley.



  1. Can work a radio
  2. Can make a salad without burning it!
More about galley duty →


Shore Duty

On-shore safety watch (usually a Saturday PM). Point of contact for visitors. Tea bar supervision. Security.

You have a supervisory role over the 'tea bar'. It is all 'self-service' on Saturdays - so just lay out the 'goodies'. On-shore safety observer to what is happening on the water and the shore. Point of contact in an emergency Reception for visitors and general security. No pre-knowledge or training is required to do this job, but please ask to be shown how to used the radio.



  1. Can work a radio
More about Duties →