Duty Officer



It is the intention of these pages to bring together all the various documents relating to the job of Duty Officer. Previously, we had:
'How To Run Races at Hollowell'
'Duty Officer Guidance'
'Powerboat Allocation'
All were available as print-off PDF's. This made it hard to keep up to date with changes and amendments. This format will be more accessible and hopefully be a good 'reminder' resource.

Message from the Sailing Secretary

We need to encourage new Duty Officers to come forward, and that they have the right tools to do, what is actually, a rewarding job. This guide may de-mystify the DO role and show that it is not as hard as it looks!

If you feel you have the racing experience (and really if you have been a regular racer at Hollowell for at least two seasons), then you should be prepared to take on your share of this position. This club’s main activity is dinghy racing and without a steady intake of new Duty Officers we may find it results in a reduced sailing programme.

If you already are a Duty Officer, one of the most important things we can do as a Sailing Committee, is to ensure that we do everything we can to make this job as easy as possible. Procedures and equipment should be suitable and in full working order with clear instructions. If you have any suggestions that can assist in this aim, please feel free to speak to me.

Sailing Secretary
Paul Deakin

1.1 Amendment Log

Date Amended Correction or update
Oct 2021 Full revision out for approval

You may find this section useful if you have taken a printed copy and need to know if its up to date.

Temporary note: Two full bound copies - one in race room another on Stan. Separate to this is a laminated instruction sheets for the timers - on Stan.

race start

1.2 Duty Officer Responsibilities

Hollowell Duty Officers are responsible for:

  • Checking 2-3 days in advance with DutyMan that they have a full crew.
  • Checking the weather forecast.
  • Arriving at least one hour before the programmed start.
  • Ensure the club buildings/gates are opened.
  • Ensuring that adequate rescue cover is available.
  • IMPORTANT - Meet and brief all your duty crew.
  • Running races as per the published sailing programme. Setting a safe start-line and course.
  • Keeping track of boats on the course. Taking finishing times (delegated).
  • Monitor weather conditions during the race. Communicate with Boat Officer.
  • Ensure all kit/boats are put away properly. (delegated).
  • Input race results.
  • At the end of the day, ensure all buildings and gates are secure. All radios are in place and switched off.

  • The safe operation of the Club is designated to the Duty Officer and Boat Officer who are perfectly within their rights to:

    1. Order all boats off the water e.g. if too many boats are capsizing / imminent thunder storms etc.
    2. Insist on addition safety cover before sailing is allowed.
    3. Abandon or postpone racing.
    4. Recommend children/novices do not sail.
    5. Order individuals off the water.

    1.3 Contents

    2. On The Shore

    • Gates & doors
    • Locking Up
    • Getting Ready

    3. Race Management.

    • Handicap Racing
    • Pursuit Racing
    • Personal Handicap
    • Thusday Personal Handicap
    • Setting-up Stan
    • Set-up a start-line

    4. Setting a Course

    • Use the 's' mark
    • North Westerly
    • South Westerly
    • Northerly
    • Southerly
    • North Easterly
    • Easterly

    5. Race Extra

    • Common Race Flags
    • Start sequence with rarely used flags
    • Mark layout
    • Putting the results on Sailwave
    • Cancelling racing

    6. Running a Race (Eightdog timer).

    • Features
    • Before starting
    • Starting a handicap Race
    • Craft over the line
    • Finishing/shorten course
    • Pursuit Racing
    • Finish time log
    • Reset to handicap races

    7. Running a race (old race timer).

    • Plugging in
    • Handicap racing
    • Craft over the line
    • Finishing / shorten course
    • Mutiple fleet starts
    • Rewind timer button
    • Pursuit racing
    • Thursday Personal Handicap
    • Personal pursuit Races

    8. BO information

    • Responsibilites
    • Duty Cover
    • Personnel Check
    • The Weather
    • Setting-up
    • Rescue Youtube clip
    • About our powerboats

    9. Working 'Stan'.

    • About Stan
    • Starting
    • Start-line anchoring
    • Finishing for the day

    To get in touch either send us an email or call into the club when we are running organised racing.