The Joy of Duties

This link is to the editable version of DutyMan. You will need your DutyMan password to login and input your duties. Your computer may remember you and allow direct access. However, if you use an Ad-Blocker you not see anything! DutyMan.


2019 Duty News

Are you Adult Male? If so, please do not book duty dates without consulting your wife/mistress/girlfriend/boyfriend or your mother. These higher authorities will have better knowledge about suitable dates, for example, Anniversary's/Mothers Day/Fathers Day/dogs birthday/your birthday etc.

Note: You are NOT a member of HSC unless you have signed up for duties – no boat storage, no voting at the AGM, no sending your children to training sessions and definitely NO SAILING!

Title change: note that 'Tea Bar' where there is meals to be provided has reverted back to 'Galley' this will be more descriptive of the job. The Shore Duty role does include supervision of the tea bar, members are supposed to look after this themselves and wash-up!

I am a new member - How do I get onto DutyMan? How do I start doing duties?

Send an email to DutyMan -me, Stewart Elder. I will then enter you on the DutyMan system. You will automatically receive a welcome email with your password. This will then allow to input your duties directly on to the system.

If you wish I can also enrol your first duty as 'New member Induction' - Pick a date that suits you and is FULL (does not have any vacancies). Email me asking for this date. I then add an extra duty to this list called 'New Member Induction' and add your name to it.

The idea is you work, for example, the first part of the day on the rescue boat (as additional to the two crew) and then later on spend time with the Duty Officer on the Committee Boat, again as a 'watcher'. This only works if you do a full-day and it is within the first few weeks of joining.

This will give you a good understanding of how the club runs, who key people are, where things are kept as so on. It is well-proven that those members that do an early duty like this are the ones that stay!


What is DutyMan?
Hollowell Sailing Club, like an increasing number of clubs in the UK use an online DutyMan system to simplify the management of duties. The system provides HSC members with their own individual password and login ID enabling them to: - confirm that they will attend for a duty - volunteer for additional vacant duties - offer to swap with a member - request a duty swap

I've forgotten my login or password.
New members are emailed their login name and a password when I first load their details onto the DutyMan server. Thereafter, you can change the password via the Password menu of the main roster page. All this will work PROVIDED the database has the email address with which you initially registered.

DutyMan receives several requests a season from people who have forgotten their login details. And this despite the fact that there is a link immediately adjacent to the login fields clearly labelled Don't know name or password!

The Don't know name or password link leads to a page where people enter their email address. DutyMan looks up the address and resends the Welcome Message to it. The Welcome Message contains their login details. If more than one person uses that address then they all get the Welcome again.

Clearly this mechanism does not work if DutyMan can't recognise the email address, possibly because you have changed your address and omitted to tell me or the DutyMan system!

Every email to you from DutyMan includes a personalised quick login link. All you need do is click this link and they will be in DutyMan without the need to login at all.

What is the minimum number of duty days I am required to do?
Single members & young adult (a person between 18 and 24) do 2 full days.
Family membership do 4 full days (per family).
Social Member - Commencing 2016 those social members who have a junior in membership will be required to carry out one days' duty each year.
Ordinary Social Members - no duties required but if they would like to volunteer then please do!
Accompanying non-sailing adult if the adult does not sail then they may join as an Accompanying Adult Member. They are obliged to do one duty day, may take part in related training courses and are entitled to normal social membership benefits. All Social Membership rights and responsibilities apply.

What is a day's duty?
Sunday’s count as one full day. Saturday’s, Tuesday’s and Thursday’s are mostly half-days - but not ALL some Open Meetings are held on Saturdays so if the start time is 09.00 then it is a full day. Note that - training days, work parties, junior training, junior week, etc, I am afraid, do not count. Some of these events however, do require rescue cover and if you are available it would be a great way to increase your experience on the rescue boat. If you offer to do a duty on a race day (say, someone fails to turn up), the system will allow you to enter that day as a duty.

Firstly, look for a swap where there is a 'position vacant'. If that date suits you better then simply follow the swap instructions. Otherwise, look for a date where others have ticked 'Swap or volunteer wanted'. This will automatically send an email to that person and they will respond if they can accept the swap.

What are the jobs? ...... What can I do?

Duty Officer

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In-charge of club on the day and runs the race meeting. Duty Officers have overall responsibility for safety and the organisation of the sailing at Hollowell. A comprehensive duty officers’ guide is available giving details of how to open up/close the premises as well as key security numbers. Please apply to Mike Pipes or Stewart Elder for a copy. There is a one day Duty Officers Course, which will cover all the necessary requirements to run HSC racing and it is strongly suggested you attend one.


  1. Can open and secure the club premises
  2. Trained in race management
  3. Aware of the club rules

Duty Officer (non-racing)

In-charge of club during social sailing (usually Tuesday’s). Duty Officers have overall responsibility for safety and the organisation of the sailing at Hollowell. A comprehensive duty officers’ guide is available giving details of how to open up/close the premises as well as key security. Please apply to Mike Pipes or Stewart Elder for a copy.
By prior arrangement with Mike Pipes or Stewart Elder, either can give a member a 1/2 hour’s session on locking up and alarm setting etc. You then get an ‘authorised’ Duty Officer (non-race) badge to wear!


  1. Can open and secure the club premises
  2. Has Powerboat Level Two.
  3. Aware of the club rules

Assist Duty Officer

Firstly, what it’s not, despite the title you are not second in charge! ADO's will  work under the direct supervision of the Duty Officer they do not require any special qualifications or training. The main task is to record sail numbers as they complete laps and record the finishing order and times. You will be expected to assist in entering the results on to the computer. Additional jobs include lifting the anchor chain and work the flags for the start sequence.



  1. Relatively agile, please.
  2. Can read & write / Use a clipboard

Shore Duty

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On-shore safety watch. Point of contact for visitors. Tea bar supervision. Security.
You have a supervisory role over the 'tea bar'. It is all 'self-service' on Saturdays - so just lay out the 'goodies'. On-shore safety observer to what is happening on the water and the shore. Reception for visitors and general security. No pre-knowledge or training is required to do this job, but please ask to be shown how to used the radio.



  1. Can work a radio


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Catering - Sundays, Thursday’s & Open meetings. You will be contacted in the week leading up to the duty and arrangements will be made with you. View this link for more information. This can be a hard job as some Sunday's and Open meetings 40-50 meals are served. It is always something very simple - pasta and salad, baked potato etc. On some Sundays (Youth Training, for example) and at Open Meetings there will be two positions for the Galley.



  1. Can work a radio
  2. Make a salad without burning it!

Boat Officer

Responsible for the rescue boat and for the rescue and recovery of sailors. Boat Officers will work with the Duty Officer, they are responsible for the safe handling of the rescue boats. (Effectively 2nd in charge for that day). Rescue crews should check all capsized boats, and keep watch at all times for incidents which may require their assistance.
A number of requirements are necessary:- If the driver is aged between 14 and 16 years they must hold a minimum RYA Powerboat Level 2 qualification, the crew must hold a minimum RYA Powerboat Level 2 and be aged 24 years or more. No one under 16 years will be responsible for the rescue and recovery of other water users or their craft.
BOs and ABOs must be physically able to assist someone out of the water and into the rescue boat. Please come dressed to cope with entering the water


  1. Has Powerboat Level Two
  2. Desirable to have RYA Safety Boat qualification.
  3. IMPORTANT - Be physically fit.
  4. Aware of the club rules

Assist Boat Officer

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Works with the Boat Officer. Observation of the sailing area, helps with rescues. No pre-knowledge or training is required, provided they meet the criteria re ages (see BO panel). Given the right conditions and in company with an experienced Boat Officer ABO’s should be able to take the helm of the powerboat. BOs and ABOs must be physically able to assist someone out of the water and into the rescue boat.
Please come dressed to cope with entering the water.



  1. IMPORTANT - must be physically fit.

Remember - come appropriately dressed for the expected weather!

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The 'go to' person for duty queries (and logins) is Stewart Elder