HSC Secretary - Job Description

• Organise general committee meetings: work with the commodore to send out the agenda and papers one week prior to the meeting to the general committee members, attend and minute the meetings (4 meetings per year, held on Teams on weekday evenings).
• Organise the AGM, sending out the agenda and notice of meeting in the required timescale, take minutes.
• Ensure that all club policies are kept up to date and reviewed by the relevant committee or officers as specified in the master policy log.
• Maintain the files in the MS365 secretary folder in a user friendly, organised fashion.
• Ensure that the insurance is kept up to date and that any returns required, for example by the RYA are submitted.
• Follow any guidance given from the RYA on the matters listed above.

This is an important role within the club. You will be working closely with the commodore (Rachel) and the other officers, to keep the club running smoothly. You will have use of a club laptop that is set up to access to the files and information that you will need to do the job. We are looking for an organised person who has time to do this role and who can work well with the existing team, being an effective communicator. In return, I believe that the more that you put in to the club, the more that you will get out of it.

Editor for Hollowell Newsletter.

• To manage the weekly publication of the Hollowell eNews.This could be a shared role with another member.
• Weekly tasks:
• 1. Review the Editor mailbox for any updates from club officers, training team or members that have something that they would like included. All requests should be sent to the Editor by midday on the Wednesday before publication on the Thursday. You then have 24 hours to finish the eNews or if you complete it on Wednesday then it can be scheduled for the following day.
2. Update the eNews with the results from the previous weeks racing along with next weeks sailing programme and the current duty rota for the upcoming week. A lot of this can be done on a Monday/ Tuesday as the information is readily available on the website. Then just finish of on a Wednesday. You can be as creative as you want or just keep it simple but informative.

The application is web based and is simple to use, if you are used to working on computers, it should not be a problem. Training will be given as well.

HSC Social Secretary - Job Description

• Organise, or find volunteers to organise, social events on the club calendar such as the summer party.
• Suggest and coordinate different social events that will appeal to the membership.
• Next year it will be Hollowell’s 60th Anniversary, so plan events to make this a memorable year.

This is a job role that has been missing from Hollowell for many years, but it would be fantastic to have an imaginative and organised person on board, especially with the 60th anniversary approaching. The membership and social committee meets twice a year for an evening meeting of approximately 1 hour on Zoom, it would be good if you could attend, or send an update for these meetings.